Can any company participate in a Knowledge Transfer Partnership?

K based companies in most sectors can benefit from a KTP but it may not be appropriate for very small businesses i.e. with fewer than 5 employees. Any company seeking to establish a Knowledge Transfer Partnership will undergo a financial viability assessment by a KTP Adviser. A company participating in a KTP should be able to cover the direct and indirect costs of participating in the partnership and must also be able to sustain growth beyond this in order to benefit from the investment of public sector funds.

How long does it take to get a Knowledge Transfer Partnership underway?

It may take a minimum of 3 months from the first discussions about establishing a KTP to the acceptance of a proposal and the recruitment process for the Associate to begin. A KTP Adviser will offer guidance to increase the possibility of a proposal being approved. KTP proposals are considered by a group that meets every 5 weeks and the results of submissions are known within days of the meeting. It will then take a little longer before the Grant Offer Letter is issued to the Knowledge Base Partner i.e. the University of Chester.

Who is responsible for preparing the bid proposal?

Both the Company Partner and the Knowledge Base (University of Chester). The submission is a joint effort based on equal involvement in the proposed Project. Working together enables both parties to identify with the aims and objectives of the project and take joint responsibility from the conception of the Project to its execution. The University's Research & Knowledge Transfer Office is available to assist with drafting proposals on request.

Where are the proposals and grant claims sent?

Proposals and grant claims are sent to the national KTP Programme Office. managed under contract for the Technology Strategy Board (TSB), which acts on behalf of all the KTP Sponsors (the other public sector bodies funding KTPs) by a company called Momenta. The office is responsible for the day-to-day operation, management and administration of KTPs. Momenta also maintains the KTP database and website.


What should a Company expect to contribute?

As a guide, annual company contributions for participating in a KTP are as follows:

  • A company with less than 250 employees: a third of project costs i.e. approximately £20k per KTP Associate/year
  • A company with more than 250 employees: a half of project costs i.e. approximately £30k per KTP Associate/year

N.B Where a company is part of a group, the company size is determined by the number of employees in the group as a whole.

What other costs are involved for the Company Partner?

Apart from the initial contribution that the company is required to make, the company would be expected to cover the full overhead costs of their own participation in the KTP. These may include:

  • Management and supervisory effort
  • Additional materials
  • Capital equipment
  • Accommodation
  • Advertising costs for the recruitment of the KTP Associate

Companies are also expected to contribute to the cost of equipment purchased specifically for the use of a KTP Associate.

What benefits can the Company expect from the KTP?

According to information provided by the KTP Programme Office, companies who successfully completed and reported on their KTP programmes stated that the benefits included:

  • The knowledge and experience of an additional full time member of staff
  • An increase in the overall value of the company
  • An increase in overall sales
  • Increased profitability

When will we be invoiced for the Company contribution?

Companies are typically invoiced by the Knowledge Base on a quarterly basis.

What is the role of the KTP Adviser?

The KTP Adviser has a number of objectives:

  • Determine the financial viability of the company wishing to set up the KTP
  • Identify the nearest and most suitable Knowledge Base Partner for the company
  • Liaise between the company and the potential Knowledge Base Partner to provide advice and guidance during the proposal and project definition stage
  • Maintain involvement with the Partnership once a proposal is approved by becoming a member of the Partnership's Local Management Committee and to be available to provide advice as required during the life of the Partnership
  • Assess the KTP Associate(s) in respect of ‘National Management Standards' and the crediting of units leading to the award of an NVQ (Level 4) in Management by the Chartered Management Institute
  • Report to the funding body(s) on the progress of the Partnership

Can a KTP Partnership have more than one Associate?

Yes if there is a clearly defined Project for each Associate although it is more typical that just one KTP is run at a time. However, where multiple projects are identified, the same procedure for bid submission and recruitment will be applicable for each project.

How is the KTP Associate recruited?

They are recruited as a result of open advertising and a recruitment exercise conducted jointly by the Company Partner and the Knowledge Base.

Where will the KTP Associate be based?

The Associate will be based at the Company Partner's site and will work under the direction of the Industrial Supervisor. However, the Associate will be ‘employed' by the Knowledge Base (i.e. University of Chester). The terms and conditions of this contract of employment will take into account the operational business needs of the Company Partner.

What is the KTP Associate paid?

The Associate should be paid at a market rate for the job being done. The KTP budget includes a contribution to the total cost of employment and not just the salary. If it is found that there is a need to set the salary level higher than that covered by the budget, it will be the responsibility of the company to meet the additional cost.

How frequent will the contact be with the Academic Supervisor?

Typically the Academic Supervisor will meet with the Associate one half day a week at the Company site. In addition the Supervisor and Associate will meet on a monthly basis to discuss the Project(s). The Supervisor will also be contactable at all times outside of the formal meetings.

What happens regarding Intellectual Property Rights and Confidentiality?

An agreement between the Company Partner and the Knowledge Base covering Confidentiality, Intellectual Property Rights and other such issues is signed at the beginning of the project.

What is the role of the Technology Strategy Board (TSB)?

The TSB manages the contract with Momenta on behalf of all public sector bodies funding KTP's. Staff within the TSB will approve all Partnership proposals and grant applications for KTP's after taking advice from members of the Knowledge Transfer Partnership Approval Group. The TSB will then authorise Momenta to issue Grant Offer letters.